Georgia Society of Radiologic Technologists, Inc.

The Georgia Society of

Radiologic Technologists, Inc.

 

 

BYLAWS

 

Amended July 1, 1953

Amended June 14, 1960

Amended July 1, 1964

Amended June 8, 1965

Amended June 15, 1967

Amended June 20, 1968

Amended July 1, 1969

Amended April 15, 1989

Amended May 1, 1993

Amended April 9, 1994 

Amended April 18, 1998

Amended May 1, 2005

Amended April 30, 2006

Amended April 25, 2010

Amended November 6, 2010

Amended April 2, 2011 

 

 

 

ARTICLE I

NAME

The name of this organization shall be THE GEORGIA SOCIETY OF RADIOLOGIC TECHNOLOGISTS, INC., hereinafter referred to as the Society.

 

ARTICLE II 

GOVERNING BODY

 

The affairs of the Society shall be administered by a Board of Directors.  Each director shall be an active member of the Society and the American Society of Radiologic Technologists (ASRT).    

 

ARTICLE III 

PURPOSE & FUNCTIONS 

 

SECTION 1: Purpose 

The purposes of the Society shall be to advance the professions of radiation and imaging disciplines and specialties; to maintain high standards of education; to enhance the quality of patient care; and, to further the welfare and socioeconomics of radiologic technologists. 

 

SECTION 2: Functions

A.         To provide meetings at which to transact the Society’s business, to present scientific papers, to carry on educational activities, to discuss professional issues, and, to encourage similar programs among organizations affiliated with the Society.

 

B.         To publish and disseminate information pertinent to the conduct of the Society or the profession.

 

C.         To assist in establishing and enunciating high standards of education and to implement them through appropriate channels.

 

                        D.         To increase public awareness of issues related to radiation health and safety.

 

E.         To support health care initiatives and legislative activities directed at improving the standard of patient care.

 

F.         To maintain open lines of communication with health care institutions, physicians, and professionals with mutual interests.

 

G.            To promote career advancement and career opportunities in the radiologic science.

 

H.            To support the long term health and well-being of the radiologic sciences.

 

 

 

ARTICLE IV

MEMBERSHIP

 

SECTION 1: Policy

A.         The Society is committed to equal opportunity and nondiscrimination in all programs and activities.  No one shall be denied opportunities or benefits on the basis of age, sex, color, race, creed, national origin, religious persuasion, marital status, sexual orientation, gender identity, military status, political belief or disability. 

 

B.         The name of the Society or any of its Board of Directors or its staff, in their official capacities, shall not be used in connection with a corporate company for other than the regular functions of the Society.

 

 

SECTION 2: Qualifications

The membership of the Society shall consist of active members, supporting members, student members, life members, and honorary members.  All candidates for membership, except for life and honorary members, shall submit the prescribed application form, properly completed, together with the required fees and shall furnish any additional information as may be required.

 

SECTION 3: Categories

A.         Active members are those who are registered by the American Registry of Radiologic Technologists (ARRT) or its equivalent or hold an unrestricted license under state statutes. They shall have all rights, privileges and obligations of membership including the right to vote, debate, hold office, and serve as a delegate in the ASRT House of Delegates.

 

B.         Supporting members are those who are interested in promoting the purposes and functions of the Society, but who are not eligible for active or student membership.  They shall have the rights, privileges and obligations of active members except the right to vote and hold office. 

 

C.         Student members are those who are enrolled in a primary radiologic science program accredited by a Joint Review Committee or regional accrediting agency. Eligibility for this category shall terminate on conclusion or discontinuation of such education.  Student members shall have all privileges and obligations of active members, except the right to vote and hold office.

 

D.         Life members are those active members who have rendered exceptional service to the Society.  Life members shall be elected by a majority vote at a Society business meeting upon majority recommendation by the Board of Directors.  They shall pay no dues and have all the privileges and obligations of active members including the right to vote and serve as a delegate in the ASRT House of Delegates.

 

E.         Honorary members are those persons the Society wishes to honor because of the interest they have shown in the activities of the Society.  Honorary members shall be selected by a majority vote at a business meeting of the Society, upon a unanimous recommendation from the Board of Directors.  These members shall pay no dues and shall have all the rights, privileges and obligations of active members except the right to vote or hold office.   

 

SECTION 4: Resignation

Any member shall have the right to resign by written communication to the Executive Secretary/ CFO of the Society, providing all dues or other indebtedness to the Society has been paid. 

 

SECTION 5: Censure, Reprimand and Removal

Any member may be suspended or terminated for cause. Sufficient cause for such suspension or termination of membership shall be a violation of the Bylaws or any lawful rule or practice duly adopted by the Society or any other conduct prejudicial to the interests of the Society.

 

            A.         If the Board of Directors deems the charges to be sufficient; the person charged shall be advised in writing of the charges.

 

            B.         A statement of the charges shall be sent by certified or registered mail to the last recorded address of the member at least twenty (20) days before final action is taken.

 

                        C.         The statement shall be accompanied by a notice of the time and place of the meeting of the Board of Directors at which the charges shall be considered.

 

                        D.         The member shall have the opportunity to appear in person and be represented by   counsel to present any defense to such charges before action is taken.

 

E.            Suspension or expulsion shall be by two-thirds (2/3) vote of the entire membership of the board of Directors. 

 

SECTION 6: Reinstatement

A member who has resigned or whose membership has been deleted from the Society for other reasons may be reinstated only upon reapplication and payment of the dues and application fee for the year in which he is reinstated.

 

 

ARTICLE V

MEMBERSHIP FEES

 

A.            The annual dues for active, supporting, and student members shall be payable each year in advance of the fiscal year, July 1 through June 30.

 

B.         Dues for all members, established by the Board of Directors, require adoption by a two-thirds (2/3) vote of the voting members at the annual conference business meeting.  Notice of such vote shall be given to the members at least sixty (60) days in advance of the vote.

 

C.         No member who is in arrears for dues shall vote or hold office or shall be entitled to receive reports of the transactions of the Society. Any member in arrears for more than sixty (60) days will be erased from the rolls of membership. 

 

 

 

ARTICLE VI

OFFICERS

 

 

SECTION 1: Officers

The elected officers shall be President, President-Elect, Vice President, Secretary, Treasurer, Member-At-Large, and such additional officers as are recommended by the Board of Directors and ratified by the membership.

 

SECTION 2: Qualifications

A.         An officer shall be a voting member of the ASRT and the Society.

 

B.         PRESIDENT

1.         If not succeeding from the office of President-elect, candidates must have fulfilled two (2) years of appointment or election to one or a combination of the following: Society Board of Directors or committee.

2.         Shall practice in the radiologic science profession or health care.

3.         Shall show proof of continuing education.

 

 

C.         PRESIDENT-ELECT

1.         Candidates must have fulfilled one (1) year of appointment or election to one or a combination of the following positions: Society Board of Directors or committee. 

2.         Shall practice in the radiologic science profession or health care.

3.         Shall show proof of continuing education.

 

D.         VICE-PRESIDENT

1.         Candidates must have fulfilled one (1) year of appointment or election to one or a combination of the following positions: Society Board of Directors or committee.

2.         Shall practice in the radiologic science profession or health care.

3.         Shall show proof of continuing education.

 

E.         TREASURER

1.         Candidates must have fulfilled one (1) year of appointment or election to one or a combination of the following positions: Society Board of Directors or committee.

2.         Shall practice in the radiologic science profession or health care.

3.         Shall show proof of continuing education.

 

SECTION 3: Eligibility

An officer who meets eligibility requirements at the time of nomination shall be permitted to complete the term, even though employment status changes.   

 

 

SECTION 4: Term

A.         The Vice President, Secretary and Member at Large shall serve for a term of one year or until their successors have been appointed or elected and assumed office.

 

B.            The Treasurer shall serve for a term of two years or until their successor has been appointed or elected and assumed office.

 

C.            The President-Elect shall serve for a term of one (1) year as President-Elect, one (1) year as President, one (1) year as immediate Past President and one (1) year as senior Past President/Chairman of the Board.

 

D.            The term shall begin at the close of each annual meeting.

 

E.            All officers shall surrender to their successors all records and properties belonging to the Society.

 

F.            All officers, except the President and President-Elect, may be re-elected.

 

 

SECTION 5: DUTIES OF OFFICERS

A.         President

1.         The President shall preside at all meetings of the Society and perform all duties consistent with the office. 

2.         The President shall be an ex-officio member of all committees, except the nominating committee. 

3.         The President shall appoint committees unless otherwise provided in the By-laws or the Society’s policies and procedure manual.

4.         In the absence or inability of the two immediate past presidents to serve as chairman, the president shall preside at meetings of the Board of Directors.

5.         The President shall serve as a Delegate to the ASRT House of Delegates.

 

B.         President-Elect 

1.         The President-Elect shall become familiar with the activities of the Society.

2.         The President-Elect shall make all preparations necessary for elevation to the office of President.

 

                  C.         Vice President

                        1.         The Vice President shall become acquainted with all the duties of President. 

2.         In the absence of the President, the Vice-President shall assume the duties of the President.

 

D.         Secretary

                        1.         The Secretary shall record meeting minutes and conduct correspondence.

2.         The Secretary shall perform all duties that usually and customarily pertain to the office.

 

E.         Treasurer

            1.         The Treasurer shall keep a correct and permanent record of the membership.

2.         The Treasurer shall receive and keep funds for the Society and pay out same only upon order of the Board of Directors.

3.         The Treasurer shall make a full financial report at the Annual Meeting that shall be incorporated into the minutes.

4.         The Treasurer shall perform other duties designated by the Board of Directors. 

 

F.    Member at Large

                        1.         The Member-At-Large shall serve as a representative of the members.

2.         The Member-At-Large shall perform all duties as designated by the membership and Board of Directors.

 

SECTION 6: Vacancies 

            A.         A vacancy in the office of President shall be filled by the Vice President.

 

            B.         A vacancy in the office of President-Elect shall remain vacant until the next annual

                          meeting when a President shall be elected in the manner provided in the Bylaws. 

 

            C.         A vacancy in an elected office, except the office of President and President-Elect, shall

                        be filled by an appointment unanimously agreed upon by the remaining members of the

                        Board of Directors. 

 

D.         In the absence or inability of the President or Vice-President to act, the chairperson of the Board of Directors shall call the meeting to order and preside until a temporary chairperson can be elected.

 

 

SECTION 7: Censure, Reprimand and Removal

Any officer may be censured, reprimanded or removed from the office for dereliction of duty or conduct detrimental to the Society. Such action may be initiated when the Board of Directors receives formal and specific charges against an officer.

 

A.         If the Board of Directors deems the charges to be sufficient; the person charged shall be advised in writing of the charges.

 

            B.         A statement of the charges shall be sent by certified or registered mail to the last

                        recorded address of the officer at least twenty (20) days before final action is taken.

 

            C.         The statement shall be accompanied by a notice of the time and place of the meeting of

                        the Board of Directors at which the charges shall be considered.

 

            D.         The officer shall have the opportunity to appear in person and be represented by counsel

                        to present any defense to such charges before action is taken

 

E.    Censure, reprimand or removal shall be by two-thirds (2/3) vote of the remaining

membership of the Board of Directors. 

 

 

 

ARTICLE VII

ELECTIONS

 

SECTION1: Nominations

            A.         A nominating committee of one (1) member shall be recommended by the Chairman of the Board and approved by the Board of Directors within thirty (30) days following the date of the annual meeting. 

 

B.         The nominating committee shall satisfy itself that all candidates have the proper credentials and are willing to serve if elected. The committee shall present all qualified candidates. 

 

C.    Nominations may be submitted by any Society voting member to the Chairman of the

            Nominations Committee.Nominations shall also be accepted from the floor during an

            annual conference business meeting. 

 

SECTION 2: Balloting

                  A.         The President-Elect, Vice President, Secretary, Treasurer, Member at Large or any other officer shall be elected by a majority vote of the voting members present at an annual meeting business meeting.

 

      B.         The results of the election shall be announced during an annual meeting business

                  meeting.

 

C.         The newly elected officers shall be installed into office under the direction of the Board of Directors. 

 

 

 

ARTICLE VIII

SOCIETY DELEGATES TO THE ASRT HOUSE OF DELEGATES

 

SECTION 1: Delegates

            A.         One Society delegate shall be the President. One Society delegate shall be elected by a majority vote of the voting members of the Society.  The immediate past President shall serve as first alternate delegate and the senior past President shall be the second alternate.    

 

            B.           Society shall submit to ASRT the names of the Society delegates and alternate delegate by the first business day of April or the Society delegate positions shall remain open until after the ASRT House of Delegates’ meeting. 

 

            C.         The Society has the power to remove delegates.

 

 

SECTION 2: Qualifications

A.         The elected Society delegate shall be a past President.  

 

B.         A delegate shall show proof of continuing education.

 

C.         A delegate shall be a voting member of the ASRT and the Society for two (2) years immediately preceding nomination.

 

D.         A delegate shall have served as an officer, or on the Board of Directors or as a committee member in the Society.

 

E.         A delegate shall practice in the radiologic science profession or health care.

 

F.         A delegate may serve concurrently on the board of any national radiologic science certification or national accreditation agency.

 

G.         A delegate shall have the time and availability for necessary travel to represent the ASRT.

 

SECTION 3: Responsibilities

A.            Society delegates shall attend the ASRT House of Delegates’ meeting and all meetings required of delegates.

 

            B.         Respond to communications from the ASRT Office, ASRT Board of Directors or from the ASRT House of Delegates.

 

            C.         Disseminate information to the Society.

 

 

SECTION 4: Term

The elected Society delegate shall have a term of two (2) years.             

 

 

SECTION 5: Absence

An absence exists when an appointed Society delegate is unable to fulfill the duties of the position during the ASRT House of Delegates’ meeting. The delegate shall be considered absent for the purpose of that meeting only. It is the responsibility of the Society delegate to notify the ASRT, the Speaker of the House, and the alternate delegate of the delegate’s inability to attend the conference, as soon as possible. The alternate delegate shall be seated for that meeting only. Any delegate position or alternate delegate position not filled by the appointment process remains open. There shall be no on-site credentialing of delegates.

 

SECTION 6: Vacancies

A vacancy exists when a delegate has submitted a written letter of resignation or when a delegate position has not been filled by the appointment process.  A delegate vacancy caused by the written resignation of a delegate shall be filled by the appointed alternate delegate.

 

SECTION 7: Censure, Reprimand and Removal

Any Society delegate may be censured, reprimanded or removed from the position for dereliction of duty or conduct detrimental to the ASRT or the Society.  Such action may be initiated when either Board of Directors receives formal and specific charges against the delegate.

 

A.         If the Board of Directors deems the charges to be sufficient, the person charged shall be advised, in writing, of the charges.

 

B.         A statement of the charges shall be sent by certified or registered mail to the last recorded address of the delegate at least twenty (20) days before final action is taken.

 

C.         The statement shall be accompanied by a notice of the time and place of the meeting of the Board of Directors at which the charges shall be considered.

 

D.         The delegate shall have the opportunity to appear in person and be represented by counsel to present any defense to such charges before action is taken.

 

E.         Censure, reprimand or removal shall be by two-thirds (2/3) vote of the respective Board of Directors. 

 

 

 

 

ARTICLE IX

BOARD OF DIRECTORS

 

SECTION 1: Composition

 

A.         The Board of Directors shall be composed of but not limited to, seven (7) members including the two (2) past Presidents and the elected officers.  The Chairperson of the Board shall be the senior Past President.    If the senior Past President declines the chairmanship, a Chairman will be elected by majority ballot of the Board of Directors. 

 

B.            Additional directorships may be established by a majority vote of the voting members.        Such directors shall serve for a period of one year and shall not serve as chairman. 

 

C.    In the absence of the Chairman, the immediate past president will act as Chairman.

 

 

SECTION 2: Qualifications

Members of the Board of Directors shall be active or life members of the Society and voting members of the ASRT.

 

SECTION 3: Responsibilities

The responsibilities of the Board of Directors shall be to:

 

A.         Be vested with the responsibility of the management of the business of the corporation

 

B.         Provide for the audit of the books and accounts of the Society;

 

C.         Control all funds and/or properties of the Society;

 

D.         Approve the dates and location of the annual meeting of the Society; change the dates and location of the annual meeting if found advisable; and, in case of a state or national emergency, cancel the annual meeting;

 

E.         Contract such personnel as may be necessary to conduct the business of the Society;

 

F.         Determine the number and boundaries of the affiliated societies;

 

G.         Provide for the election of officers.

 

            H.         Manage the business of the Society in concert with its strategic plan.

 

I.              Appoint committees, external organization representatives, task forces and work groups as deemed necessary.

 

J.         Act on motions received from the membership concerning matters of organizational      operation and report their status to the membership.

 

 

SECTION 4: Vacancy

A vacancy in the Board of Directors, except for President and President-elect, shall be filled by an appointment. The appointed board member must be unanimously agreed upon by the remaining members of the Board of Directors and will only complete the unexpired term.

 

SECTION 5: Meetings

 

            A.         The Board of Directors shall meet at least four (4) times per year.

 

B.         The president, or a majority of the members of the Board of Directors, upon written request to the chairman of the Board, may call a special meeting, provided a fifteen (15) day notice to all Board members is given. 

 

SECTION 6: Quorum

A majority of the Board of Directors' members shall constitute a quorum for all meetings.

 

SECTION 7: Censure, Reprimand and Removal

Any Board member may be censured, reprimanded or removed from the position for dereliction of duty or conduct detrimental to the Society.  Such action may be initiated when the Board of Directors receives formal and specific charges against a Board member.

 

            A.         If the Board of Directors deems the charges to be sufficient, the person charged shall be advised, in writing, of the charges.

 

            B.         A statement of the charges shall be sent by certified or registered mail to the last recorded address of the Board member at least twenty (20) days before final action is taken.

 

            C.         The statement shall be accompanied by a notice of the time and place of the meeting of the Board of Directors at which the charges shall be considered.

 

D.    The Board member shall have the opportunity to appear in person and be represented by

            counsel to present any defense to such charges before action is taken.

 

E.    Censure, reprimand or removal shall be by two-thirds (2/3) vote of the remaining

            membership of the Board of Directors.

 

 

 

ARTICLE X

MEETINGS

 

SECTION 1: Annual Meeting

The Society shall hold an annual meeting each year, which shall include the annual meeting of the Corporation, for the purpose of installing officers, receiving reports, amending Bylaws, and conducting such other business as may arise; and for presenting educational programs. 

 

SECTION 2: Special Meetings

Special meetings of the Society may be called at such date, time and place as may be designated by the Board of Directors.  A majority of this group shall constitute sufficient authority.  Members shall be notified at least fifteen (15) days in advance of such meetings, together with a statement of the business to be transacted.  No essential business other than that specified shall be transacted at a special meeting.

 

SECTION 3: Quorum

A quorum for any business meeting shall consist of not less than twenty-five percent (25%) of the voting members registered at the meeting, and includes not less than two officers.

 

ARTICLE XI

COMMITTEES

 

A.         The Board of Directors shall establish committees deemed necessary to aid the Society in carrying on its activities.  Such committees shall be responsible to the Board of Directors and may be altered or eliminated at any time by the Board of Directors.

 

B.         The President shall make all committee appointments except those to the Nominations Committee.

 

C.         The President shall serve as an ex officio member of all committees except the Nominations Committee and shall  refer to the Society’s policies and procedures manual for specific appointments unless in conflict with other sections of the Bylaws.

 

            D.         A vacancy in any committee shall be filled by appointment by the President. 

 

ARTICLE XII

PARLIAMENTARY AUTHORITY

 

The rules contained in the current edition of Roberts Rules of Order Newly Revised shall govern this Society in all cases to which they are applicable and in which they are consistent with these Bylaws.

 

 

ARTICLE XIII

AFFILIATE SOCIETIES

POWERS AND PRIVILEGES

 

SECTION 1: Affiliate Society Establishment

 

A.         The number of affiliate societies and their boundaries shall be determined by the Board of Directors.

 

B.         Specific organizations of radiologic technologists, radiation therapists, and other medical radiation and imaging disciplines and specialties with certain geographic boundaries may be granted a charter as an affiliate society of the Society. Affiliates societies may be designated as geographic areas or modality categories

 

SECTION 2: Officers

 

A.         Officers shall be elected by the membership of each affiliate society. The office of Secretary-Treasurer may be divided into two offices. The office of President-Elect may be established if necessary or applicable.

 

B.         All officers shall hold membership in the Society and in the affiliate society in which they are elected.

 

C.         All officers shall serve for a term of one year, or until their successors have been appointed or elected and assumed office. They shall surrender to their successor all records and properties belonging to the affiliate society.

 

Section 3: Membership

Affiliate society membership categories shall be consistent with those of the Society.

 

SECTION 4: Voting Procedures

The affiliate society shall establish by a majority vote at a regular meeting such voting procedures as best meet the needs of the affiliate society and are applicable to the business conducted.

 

SECTION 5: Treasury

 

A.            The affiliate society shall have control over its treasury.

 

B.         Disbursements from the affiliate society treasury shall be made upon authority of a majority of the affiliate society officers.

 

SECTION 6: Duties of an Affiliate Society

 

A.         The affiliate society shall work in conjunction with the needs and philosophies of the Society.

 

B.         The affiliate society shall establish bylaws and/or standing rules in agreement with the Society By-laws.

 

SECTION 7: Board of Directors

Affiliate society Board of Directors may be established by a vote of the affiliate society membership. Its composition and the duties shall be consistent with, but not necessarily identical to, those specified for the Society Board of Directors. 

 

SECTION 8: Committees

The affiliate society President may appoint such committees as are necessary to promote the activities of the affiliate society.

 

SECTION 9: Meetings

Affiliate society organizations shall hold at least one (1) meeting per year, but preferably more.

 

SECTION 10: Indemnification

The Society shall not be responsible for any debts, actions or public statements made by or on behalf of any of its affiliate societies.

 

SECTION 11: Reporting

The affiliate society President shall assure that reports of affiliate society activities are furnished to the Society and that an annual report is to be submitted at the time of the annual meeting.

 

SECTION 12: Probation

 

A.         Any affiliate society not in compliance will be placed on probation.

 

B.         An affiliation may be terminated by the Society Board of Directors.

 

SECTION 13: Dissolution or Inactivity

In the event of the dissolution or inactivity of an affiliate society, ALL ASSETS remaining after payment of all indebtedness of the affiliate society shall be returned to the Society general fund.  All affiliate society records shall be transferred to the Society.

 

ARTICLE XIV

CHAPTERS

 

A.         The number of chapters and their boundaries shall be determined by the Board of Directors.

 

B.            Specific organizations of radiologic technologists, radiation therapists, and other medical radiation and imaging disciplines and specialties with certain geographic boundaries may be recognized as a chapter of the Society. Chapters may be designated as geographic areas or modality categories.

 

C.            Each chapter shall elect or appoint a liaison to the GSRT, Inc.

 

D.            Chapters shall be governed by the GSRT By-laws.

 

E.            Any chapter not in compliance shall be placed on probation.

 

F.            A Chapter on probationary status for more than two (2) consecutive years shall be considered inactive.

 

 

 

 

ARTICLE XV

AMENDMENTS

 

Amendments to these Bylaws may be made by a two-thirds (2/3) vote of the voting members present at any business meeting of this Society.  Notice of such amendments shall be sent to all voting members at least thirty (30) days prior to the time of voting.  Amendments shall be effective at the conclusion of the business meeting unless otherwise specified. 

 

 

ARTICLE XVI

INDEMNIFICATION

 

Every officer, director, or employee or delegate of the Society shall be indemnified by the Society against all expenses and liabilities, including attorney’s fees, in connection with any threatened, pending, or completed proceeding in which the above-named individual is involved by reason of his being or having been an officer, director, delegate or employee of the Society if the above-named individual acted in good faith and within the scope of the above-named individual authority and in a manner reasonably believed to be not opposed to the best interest of the Society. In no event shall indemnification be paid to or on behalf of any above-named individual going beyond or acting beyond the powers granted by authority of this organization or Bylaws. The foregoing right of indemnification shall be in addition to, and not exclusive of, all other rights to which such officer, director, delegate or employee may be entitled.

 

 

 

ARTICLE XVII

DISSOLUTION

 

In the event of dissolution of final liquidation of the Society, all assets remaining after payment of its obligations shall have been made or provided for, shall be distributed to and among such corporations, foundations, or other organizations organized and operated exclusively for scientific and educational purposes, consistent with those of the Society, as shall be designated by the Board of Directors.

 

ARTICLE XVIII

LEGALITIES OF BYLAWS

 

All provisions of these Bylaws shall apply except when in conflict with state or federal laws respecting non-profit corporations.